September 8, 2018
East Texas Bridge Association
Unit 225 Board Meeting Minutes
The meeting was called to order at 11:30 by President Linda Harrison.
Roll call was taken. Excused absences were: Carol Kinsey, Susan Ford, and Patsy Gordon. All other board members were present.
The minutes of the July 2018 board meeting, as submitted by Sandy Jenkins, were read by Mary Ramsey, the new secretary. A correction was made by Sandra O’Bannon, Treasurer, that the minutes should reflect that Nancy Green’s name be removed from the checking account. The minutes will be corrected by the next board meeting so that a copy can be taken to the bank. A motion was made by S. Ramarathnam and seconded by Barbara Bradford to accept the minutes as corrected. Motion carried.
Sandra O'Bannon submitted the treasurers report for period ending August 31, 2018 with a balance of $39,651.85. It was suggested that the monthly unit expenses incurred by Mike Graham be itemized. Motion was made by Tom Spradlin and seconded by S. Ramarathnam. Motion carried.
Old Business: Since last board meeting, it was brought to President Linda Harrison’s attention that the unit needed a new computer and printer, since both computer and printer were giving significant problems. On August 15 she emailed the board members with a request for approval for the board to purchase them, with total expense not to exceed $350.00. A motion regarding this was made by Janie Wolaver and seconded by Carol Kinsey. The following members emailed a positive vote back: Barbara Bradford, S. Ramarathnam, Mary Ramsey, Susan Ford, JoAnn Zastovnik, Patsy Gordon and Sandra O'Bannon. The research was done by Ennis Dyess and the purchase made at the board’s request. The final cost was $288.91.
Tournament of Roses. President Linda Harrison thanked everyone for their effort and support for a successful tournament. The 2019 Tournament of Roses will be chaired by Linda Harrison with the help of two co-chairs: Carol Kinsey and Sandra O’Bannon.
A $500.00 deposit needs to be made to the Holiday Inn Hotel, Tyler to hold the facilities for 2019 Tournament of Roses. A motion to this effect was made by Carol Kinsey seconded by Janie Wolaver, motion carried. Sandra O’Bannon, treasurer will take the check and accept the contract.
The Lake Country Sectional is coming up September 27, 28, 29. Janie Wolaver reported that seven and a half tables are still needed for the Sunday Swiss Teams, in order to be bracketed.
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President Linda Harrison suggested that all board members talk it up at every club and enthusiastically promote it.
The 2019 Unit Awards Luncheon will be held the first Saturday in April. This is due to the Tournament of Stars Regional (April 8-14, second Saturday,) and Easter being the third weekend of April.
New Business: The NAP qualifying game will be Saturday, October 6, 2018, at Tyler Senior Citizen Center, 9:30, for two sessions. Mike Graham is directing. The winners may advance to Austin.
Janie Wolaver reported that there are two new sanctions added for 2019.
President Linda Harrison noted that a request was received from Gay Roach, the Nacogdoches club, that their Bridgemate server fee be paid by the board. After a brief discussion, it was determined that a precedent has been set and this fee will be paid my unit 225.
President Linda Harrison asked the treasurer if she cold research the possibility of East Texas Bridge Association, Unit 225 be granted tax exempt status. The treasurer responded that she had already done so, and was successful in pulling up confirmation of unit 225 as tax exempt. This was approved. In the future, anyone making purchases for unit 225 should have a copy of the IRS form.
Regional, April, 2019: President Linda Harrison asked the board members what supplies might need to be purchased in advance to prepare for the Tournament. Janie Wolaver volunteered to do an inventory of tables and will report back next month. The issue was tabled until after the inventory is done.
Gay Roach, District 16 Representative, reported that the online version of The Scorecard is not a viable option at this time.
The meeting was adjourned at 12:20.
Respectfully submitted,
Mary Ramsey, Secretary
